Time Tactics For Business Owners: A Business Coach’s Guide To Productivity

Time Management is Considered a Significant Challenge for Most Small Business Owners.

Less than 20% of small business owners have a time management system, resulting in over 1.5 hours of unproductive time daily, equaling a whole day each week wasted.

Why Time Management is Crucial for Small Businesses

As a small business owner, time is one of your most valuable resources. Effective time management can mean the difference between a thriving enterprise and a struggling one. Small businesses often face unique challenges, such as limited resources, wearing multiple hats, and juggling various responsibilities simultaneously. Failing to manage time effectively can lead to missed deadlines, decreased productivity, and a lack of focus on critical tasks, ultimately hindering business growth and success.

Time management is crucial for small businesses because it allows owners to prioritize their efforts and allocate their limited time and energy to the most important tasks. By optimizing their time, small business owners can increase productivity, meet deadlines, and ensure that essential tasks are completed efficiently. This, in turn, can lead to better customer service, higher profitability, and a competitive edge in the market.

Moreover, effective time management can help small business owners maintain a healthy work-life balance, reducing stress and burnout. When time is managed well, owners can create space for strategic planning, innovation, and personal growth, which are essential for the long-term success and sustainability of their businesses.

Identify and Prioritize Key Tasks

One of the biggest time management challenges for small business owners is learning to distinguish between urgent tasks and important tasks. Urgent tasks are those that demand immediate attention, such as responding to a customer complaint or addressing a technical issue. Important tasks, on the other hand, are those that contribute to your long-term goals and growth, such as strategic planning, marketing, or product development.

The Eisenhower Matrix is a powerful tool that can help you prioritize tasks based on their urgency and importance. This matrix divides tasks into four quadrants:

1. Urgent and Important: These tasks require immediate action and should be your top priority.

2. Important but Not Urgent: These tasks are crucial for achieving your goals but can be scheduled for later.

3. Urgent but Not Important: These tasks may be distracting and should be delegated or minimized if possible.

4. Neither Urgent nor Important: These tasks are often time-wasters and should be eliminated or minimized.

By categorizing your tasks using the Eisenhower Matrix, you can focus your time and energy on the most important and urgent tasks while minimizing distractions and non-essential activities.

Another critical aspect of prioritizing tasks is aligning them with your business goals. Before starting your day or week, take a few minutes to review your short-term and long-term goals. Then, prioritize tasks that directly contribute to those goals, ensuring that your time and effort are directed toward activities that move your business forward.

Master Your Calendar

Effective calendar management is a game-changer for small business owners. The key is to treat your calendar as a sacred space, where every minute is accounted for and optimized. Start by scheduling non-negotiable blocks for your most important tasks, such as deep work, strategic planning, or client meetings. This practice, known as time blocking, helps you stay focused and minimizes distractions.

When scheduling appointments or deadlines, always build in buffer times to account for unexpected delays or emergencies. Overcommitting your time is a surefire way to feel overwhelmed and behind schedule. Instead, be realistic about how long tasks take and leave breathing room in your calendar.

Additionally, consider implementing scheduling techniques like batching similar tasks together. For instance, you could dedicate specific days or time slots for administrative work, client calls, or content creation. This approach minimizes context switching and allows you to work more efficiently.

Remember, your calendar should be a reflection of your priorities. Review it regularly and adjust as needed to ensure it aligns with your goals and values. By mastering your calendar, you'll gain control over your time and increase your productivity as a small business owner.

Optimize Your Workspace for Productivity

An organized and distraction-free workspace can significantly boost your productivity and focus. Start by decluttering your physical and digital environments, removing unnecessary items that contribute to visual clutter and mental distractions. Embrace minimalism and keep only the essentials within reach.

Next, minimize potential disruptions by silencing notifications, closing unnecessary tabs or applications, and establishing boundaries with colleagues or family members during designated work hours. Consider using noise-canceling headphones or a white noise app to block out external sounds.

Ergonomics also play a crucial role in optimizing your workspace. Invest in a comfortable chair, adjust your desk height to promote proper posture, and position your computer screen at eye level to reduce strain. Incorporate standing desks or exercise balls to encourage movement and alleviate sedentary periods.

Finally, leverage productivity tools and apps designed to streamline your workflows. Task management apps can help you organize and prioritize your to-do list, while time-tracking tools can provide insights into your most productive hours and potential time-wasters. Experiment with different tools and find the ones that best suit your needs and working style.

Batch Similar Tasks Together

Batching similar tasks together is a time-saving strategy that can significantly boost your productivity as a small business owner. By grouping related activities and tackling them in a dedicated block, you minimize the mental strain and time lost to context switching.

Benefits of Batching:

• Increased focus and flow: When you batch tasks, you can immerse yourself fully in the activity at hand without constant interruptions or mental shifts.

• Reduced transition time: Switching between unrelated tasks requires your brain to adjust and refocus each time, which can be time-consuming and mentally draining.

• Improved efficiency: By batching, you can leverage the momentum and mindset required for specific tasks, allowing you to work more efficiently.

Examples of Tasks to Batch:

• Administrative tasks: Schedule a block of time to handle emails, paperwork, invoicing, and other administrative duties.

• Creative work: Dedicate a focused session to brainstorming, writing, designing, or any other creative endeavors.

• Client communication: Set aside a specific time to respond to client inquiries, schedule meetings, or follow up on pending matters.

• Social media and marketing: Batch your social media updates, content creation, and marketing efforts for a more cohesive and efficient approach.

Managing Context Switching:

While batching can significantly improve productivity, occasional context switching may still be necessary. To minimize its impact, try the following strategies:

• Schedule buffer times between batches to mentally transition and recharge.

• Maintain a detailed to-do list or project management system to quickly pick up where you left off.

• Practice mindfulness techniques, such as deep breathing or meditation, to help you stay present and focused during transitions.

By thoughtfully batching similar tasks and managing context switching, you can optimize your time, increase your output, and ultimately achieve more as a small business owner.

Automate and Delegate

As a small business owner, you likely wear multiple hats and juggle numerous tasks daily. Automating repetitive tasks and delegating non-essential activities can free up valuable time, allowing you to focus on revenue-generating and strategic initiatives. Start by identifying tasks that can be automated using technology solutions, such as invoicing, scheduling, and social media management. Leverage tools like Zapier, IFTTT, or workflow automation platforms to streamline processes and eliminate manual efforts.

Delegation is another powerful time management strategy. Assess your workload and identify tasks that can be delegated to employees, contractors, or virtual assistants. This could include administrative tasks, data entry, research, or even specific projects. Effective delegation not only lightens your workload but also empowers your team and fosters professional growth.

Virtual assistants (VAs) have become increasingly popular for small businesses. VAs can handle a wide range of tasks, from scheduling appointments and managing emails to conducting research and providing customer support. Leveraging the expertise of a VA allows you to offload time-consuming tasks while ensuring they are handled efficiently and professionally.

When delegating tasks, provide clear instructions, set expectations, and establish deadlines. Regular communication and feedback are crucial to ensure tasks are completed correctly and efficiently. Remember, delegation is not about relinquishing control but rather empowering others to contribute to your business's success while freeing up your time for higher-impact activities.

Learn how to delegate like a pro easily by downloading my Delegation Quadrant Workbook on my BOSS company website.

Manage Energy, Not Just Time

Time management is not just about squeezing more tasks into your day; it's also about managing your energy levels to maximize productivity. As a small business owner, it's easy to get caught up in the hustle and grind, working long hours without breaks. However, this approach often leads to burnout, decreased productivity, and poor decision-making.

Instead of focusing solely on time, prioritize managing your energy levels throughout the day. Take regular breaks to recharge and avoid burnout. Even short breaks, such as a quick walk or a few minutes of deep breathing, can help you reset and regain focus.

Additionally, identify your peak productivity periods and schedule your most demanding tasks during those times. For some, it may be early in the morning, while others may be more productive in the afternoon or evening. By aligning your tasks with your natural energy cycles, you can maximize your productivity and avoid working against your body's rhythms.

Remember, taking breaks and managing your energy levels is not a luxury; it's a necessity for sustainable success in your small business. By prioritizing your well-being and avoiding burnout, you'll be better equipped to tackle challenges, make sound decisions, and drive your business forward.

Embrace the 80/20 Rule

The Pareto Principle, also known as the 80/20 rule, is a powerful time management strategy that can help small business owners focus their efforts on the most impactful tasks. This principle suggests that roughly 80% of the results or outputs come from 20% of the inputs or efforts.

As a small business owner, it's essential to identify the 20% of tasks or activities that generate the most significant impact on your business's success. These high-impact tasks could include activities like developing new products or services, acquiring new customers, or optimizing critical business processes.

Once you've identified these high-impact tasks, prioritize them and allocate the majority of your time and resources to them. This will help you maximize your productivity and ensure that you're focusing on the most important aspects of your business.

Conversely, you should aim to minimize or eliminate the low-impact tasks or activities that consume a disproportionate amount of your time but contribute little to your overall goals. These might include tasks like excessive email checking, attending unnecessary meetings, or engaging in busywork that doesn't move the needle for your business.

By embracing the 80/20 rule, you can streamline your workday, eliminate distractions and time-wasters, and concentrate your efforts on the tasks that truly matter for your small business's growth and success.

Leverage Time Management Tools

As a small business owner, leveraging the right time management tools can be a game-changer. From project management apps to time tracking software, automation tools, and collaboration platforms, the right technology can streamline your workflow, boost productivity, and help you reclaim precious hours in your day.

Project Management Apps: Tools like Trello, Asana, and ClickUp allow you to organize tasks, set deadlines, and collaborate with your team seamlessly. These apps provide a centralized hub for all your projects, ensuring nothing falls through the cracks and everyone stays on the same page.

Time Tracking Software: Applications like RescueTime, Toggl, and Harvest offer valuable insights into how you and your team spend your time. By tracking your activities, you can identify time-wasters, optimize your schedule, and ensure you're dedicating enough resources to your most important tasks.

Automation Tools: Embrace the power of automation to eliminate repetitive, time-consuming tasks. Tools like Zapier, IFTTT, and Microsoft Power Automate can automate workflows, streamline data entry, and integrate various apps, freeing up your time for higher-value activities.

Collaboration Platforms: Effective communication and collaboration are essential for small businesses. Platforms like Slack, Microsoft Teams, and Zoom facilitate real-time communication, file sharing, and virtual meetings, ensuring your team stays connected and aligned, regardless of their physical location.

Remember, the key to leveraging these tools effectively is to find the ones that best suit your business needs and workflow. Don't be afraid to experiment and find the right combination that maximizes your productivity and efficiency.

Continuous Improvement and Accountability

Effective time management is an ongoing process that requires regular review and adjustment. As a small business owner, it's essential to continually evaluate your systems and strategies to ensure they remain effective and aligned with your evolving priorities.

One powerful approach is to implement a regular review process, where you assess your time management techniques, identify areas for improvement, and make necessary adjustments. This could involve setting aside dedicated time each week or month to analyze your productivity, reflect on challenges, and explore potential solutions.

Accountability partners can be invaluable in this process. Consider partnering with a fellow business owner, mentor, or coach who can provide an objective perspective and hold you accountable for your time management goals. Regular check-ins with an accountability partner can help you stay on track, address obstacles, and celebrate successes.

Additionally, don't be afraid to iterate and experiment with different time management strategies. What works for one business or individual may not be the perfect fit for you. Embrace a growth mindset and be willing to try new approaches, tools, or techniques to find the optimal system that aligns with your unique needs and work style.

Remember, time management is a continuous journey, and perfection is rarely attainable. The key is to remain adaptable, open to feedback, and committed to ongoing improvement. By regularly reviewing your systems, seeking accountability, and iterating your strategies, you can consistently optimize your time management practices and achieve greater productivity and success in your small business endeavors.

Is effective time management difficult for you?

Consider hiring a small business coach who can provide in-depth guidance, accountability, and support for you and your small business to succeed.

Click Here to schedule a FREE consultation with Michael Morrison, one of the top small business coaches located in Oklahoma City, to help you plan your growth strategies.

Or call 405-919-9990 today!

Unlock the Secret to Success: 15 Time Management Tips for Small Business Owners

Small business owners wear multiple hats and often juggle various daily tasks. Running a business can be overwhelming and time-consuming, from managing employees to tracking finances. In today's competitive business landscape, time management and productivity have become critical factors for the success of any business. This blog post will discuss practical tips to help small business owners manage their time effectively and increase productivity.

For best results, implement one tip per week, and within a few months, you will be as productive as a successful multi-million dollar business owner.

1. Prioritize Your Tasks 

As a small business owner, it's essential to prioritize your tasks based on their importance and urgency. Start your day by listing all the tasks you need to complete and then categorize them as 'high priority', 'medium priority', and 'low priority.' 

Focus on completing the high-priority tasks first, as they have the most significant impact on your business. This approach ensures that you are using your time efficiently and productively.

2. Use A Planner

A planner or calendar can help you stay organized and manage your time effectively. Create a schedule and allocate time for each task on your to-do list. 

Include buffer time between tasks to handle unexpected events or interruptions. 

A planner also helps you plan and prepare for upcoming deadlines and meetings.

3. Eliminate Distractions 

Distractions can significantly impact productivity and prevent you from completing tasks on time. For example, social media notifications, emails, and phone calls are common distractions that can waste time. 

To avoid distractions, turn off notifications and allocate specific times to check your emails and social media accounts. You can also use productivity tools to block websites that are not work-related.

4. Outsource non-core tasks 

As a small business owner, you may handle tasks not part of your core business operations, such as accounting or social media management.

Outsourcing these tasks to a professional can help you save time and focus on growing your business. Consider hiring a virtual assistant or outsourcing tasks to a freelancer to free up your time.

5. Set Realistic Goals 

Setting realistic goals can help you stay motivated and on track. 

Ensure your goals are specific, measurable, achievable, relevant, and time-bound (SMART). Then, break down your goals into smaller, actionable steps and celebrate each milestone you achieve. 

This approach helps you stay focused and motivated, leading to increased productivity.

6. Take Breaks 

Regular breaks throughout the day help you stay focused and avoid burnout. However, working long hours without breaks can decrease productivity and increase stress levels. Instead, take short breaks to stretch, walk around, or have a snack. 

You can also try the Pomodoro technique, where you work for 25 minutes and take a five-minute break.

7. Seek Business Coaching 

Business coaching can help you identify your strengths and weaknesses, set achievable goals, and create an action plan to increase productivity.

In addition, a business coach can provide valuable insights and guidance to help you overcome obstacles and achieve your business goals.

INTERMISSION:

By prioritizing tasks, using a planner, eliminating distractions, outsourcing non-core tasks, setting realistic goals, taking breaks, and seeking business coaching, you can increase productivity and achieve your business objectives. 

Remember, small changes in your daily routine can significantly improve your overall productivity and business success.

Let's keep going!

8. Use Productivity Tools 

There are many productivity tools available that can help small business owners streamline their work processes and increase their efficiency. 

For example, project management tools like Trello and Asana can help you track and manage tasks, while time-tracking apps like RescueTime and Toggl can help you monitor how you're spending your time. 

You can also use automation tools like Zapier or IFTTT to automate repetitive tasks and save time.

9. Delegate Tasks 

Delegating tasks to your employees can help you free up your time and focus on the most critical aspects of your business. Identify the tasks that your team members can do and delegate them accordingly. 

Delegation helps you save time, empowers your employees, and fosters a culture of trust and collaboration within your organization.

10. Invest In Training And Development 

Investing in training and development for yourself and your employees can help you stay up-to-date with industry trends, acquire new skills, and improve productivity. 

Attend workshops and conferences, enroll in online courses, or offer training programs for your team members. 

This investment can lead to improved job satisfaction, higher employee retention rates, and increased productivity and profitability for your business.

11. Practice Self-Care 

Taking care of yourself is critical to maintaining your productivity and well-being. Make sure to get enough sleep, exercise regularly, eat a healthy diet, and take breaks to recharge. 

Consider practicing mindfulness or meditation to reduce stress and improve your focus. Remember, caring for yourself is not selfish; you must be your best self for your business and loved ones.

12. Review And Optimize Your Processes 

Regularly reviewing and optimizing your small business systems and processes can help you identify inefficiencies and areas for improvement.

Analyze your workflows, track your results, and ask for feedback from your team members and customers. 

Use this information to refine your processes and make them more efficient and effective. This continuous improvement approach can help you stay ahead of the competition and achieve long-term success.

13. Stay Organized 

Staying organized can significantly impact your productivity and reduce stress levels. Keep your workspace clean and clutter-free, and use tools like file cabinets, shelves, and storage containers to organize your documents and materials. 

Use digital tools like cloud storage and note-taking apps to organize your digital files and notes.

14. Learn To Say 'No' 

As a small business owner, you may find yourself saying 'yes' to every opportunity that comes your way. 

While it's essential to be open-minded and seize opportunities, learning to say 'no' when necessary is crucial. 

Saying 'no' to non-essential tasks or projects can help you focus on the most critical aspects of your business and avoid over-committing.

15. Celebrate Your Successes 

Finally, remember to celebrate your successes, no matter how small they may seem. 

Celebrating your achievements can help you stay motivated and cheerful and create a culture of gratitude and appreciation within your organization. 

Recognize your team members' contributions and celebrate your milestones with them. This approach can help you build a more engaged and motivated team and achieve tremendous success in the long run.

In conclusion:

In conclusion, time management and productivity are critical factors for small business owners' success. By using productivity tools, delegating tasks, investing in training and development, practicing self-care, reviewing and optimizing your processes, staying organized, learning to say 'no,' and celebrating your successes, you can increase your productivity, achieve your business goals, and lead a fulfilling and successful life as a small business owner. Remember, productivity is not just about doing more; it's about doing the right things, in the right way, at the right time.

ARE YOU READY TO MAKE CHANGES IN YOUR SMALL BUSINESS?

Contact us today at 405-919-9990 or schedule a free consultation by clicking here!

Why Understanding Your Core Values Is A Game-Changer In Business And Life

Have you ever been hesitant to make a decision because something doesn't feel right?

Have you ever made a decision and then immediately regretted it because you feel uncomfortable? 

Have you ever made a decision that you feel good about, but your partner or friend feels uneasy about it? 

The reason for those uneasy feelings? It's typically your gut feeling telling you something does not align with your guiding principles.

Your guiding principles are also why you might feel good about a situation, and those around you may not feel the same. Your guiding principles do not align.

So what are your guiding principles? Guiding principles are your core values.

Core values are defined as: a person's principles or standards of behavior; one's judgment of what is important in life. 

(Value definition provided by Google. Google’s English dictionary is provided by Oxford Languages.)

Your values are emotional driving blocks that lead you to build a better life. Understanding your core values can be a game-changer for your success in business and life. 

Here are a few areas in business and life that you can benefit from by understanding your top three core values. Following is a values assessment where you can quickly discover your top three core values.

CORE VALUES DRIVE YOUR SUCCESS

With the hustle and bustle in business and life, it is easy to lose sight of your initial objectives.

Often we forget to spend time on the things that matter most. 

Understanding your core values assist you in defining what is important to you and what areas of business and life you need to be focused on. 

We succeed when we keep a clear eye upon the prize.

For example, if one of your core values is personal freedom: your overall goal should be to know when to say yes or when to say no to opportunities that may cut into your schedule of commitments that affect your objectives.

When you understand your core values, you will pause and ask yourself if this will be the best use of your time to contribute to your success.

CORE VALUES HELP YOU MAKE BETTER DECISIONS

When you are the boss of your time, you can take the day off and go play golf whenever you want! You can revel in your success and take a break anytime.

But, is this the best use of your time?

By understanding your core values, you are better equipped to hold yourself accountable for what matters most. You will find that accountability is an excellent motivator for getting things done, make better decisions, and stay true to your objectives. 

It also helps you judge your actions clearly and honestly. Regular, honest self-assessment can propel you towards more productivity in achieving the goals you want to achieve. 

CORE VALUES AFFECT RELATIONSHIPS

If things of value to you do not match in a relationship or with a business partner, then the best thing to do is move on, or it will most likely fail down the road if there is not a compromise. 

Some things can be worked out and agreed upon, and other things cannot. 

For example, if you are in a personal relationship and are adamant about wanting children and your other half does not at all, then it is best to break it off and continue seeking a partner that does. 

If you were to go ahead and take the plunge with these values misaligned, then your relationship will more than likely come to an end at some point. 

People can change in some areas, but individual values don't. It's just in our DNA.

In business, an example is that you are in a business partnership. You are committed to working "on" the business and not "in" the business, and your partner feels otherwise. It is best not to enter into the business partnership or find a way to end your current partnership amicably. 

If values are not aligned in relationships, there will always be confrontations like who wants this or that, or who works more or less here and there. This will result in communication breakdowns, eventually causing uncomfortable tension in the future.

DISCOVER YOUR TOP THREE CORE VALUES NOW

After years of study, Michael D Morrison Enterprises has created a "Values Assessment" exercise. This exercise will assist you in discovering your core values in a matter of minutes, allowing you to make quicker decisions that drive your success in business and life.

Get your FREE "Values Assessment" by emailing michael@michaeldmorrison.com and putting "Values Assessment" in the subject line.

Are you ready to achieve success quicker by discovering your core values? Book a discovery call with Michael Morrison today.

15 Time Management Strategies and Tips You Need to Know

Managing your time wisely is a must, but let's be honest—it's not a very easy thing to do. 

We all wish there were more hours in the day, but that's not going to happen anytime soon…at least not for a few billion years. Many of us feel like we don't have enough time, but the good news is there's plenty we can do about it. 

Want to know how to manage time? Check out these great time management strategies. 

1. Create a List of Daily Tasks

First, begin each day by jotting down a list of tasks you wish to complete. 

If you want to learn how to manage time better, list-making is right up there at the top. Formulate a picture of what you want to accomplish before the end of the day, and then break that down into realistic milestones. 

Check off each item as you go, and watch the completed tasks pile up. 

2. Learn to Prioritize

Of course, writing a task-list in random order isn't going to cut it. 

This is where prioritization comes in. Emphasize the more important tasks first, and relegate the less important to the back of the list. 

Priority tasks are those that are more difficult to complete or come with a time limit. If necessary, disassemble these big tasks into smaller, incremental steps that are easier to complete. 

3. Set Time Limits

As time management strategies go, this is big. 

Leaving yourself an open-ended time period to complete a task is just asking for procrastination and time-wasting. Don't acquire this bad habit. 

Set firm but realistic goals for each of your tasks. By now, you should know about how long it might take you to perform a specific task. Try to finish your work within the designated timeframe, and keep aiming for faster finish times. 

4. Avoid Distractions

A major part of learning how to be better at time management is avoiding distractions. 

Sometimes, distractions are unavoidable. But let's be honest—you could do a better job eliminating some very avoidable ones. 

So use the "do not disturb" function on your phone or computer, don't go down the rabbit hole of reading junk articles on the internet, and turn off the TV. Distractions are your enemy—vanquish them! 

5. Avoid Multitasking

This is related to the above. Time management at work is difficult, and sometimes it's tempting to try to do several things at once. 

Sometimes, you don't have much of a choice. But try to pare down the multitasking as much as possible. Focus on one thing, do it well, and follow it through to completion. Then move to the next thing. 

Trying to do everything at once will only leave you with nothing accomplished. 

6. Time Management Apps Are Your Friend

This age of computers and digital devices comes with innumerable distractions. 

But there are also plenty of newfangled applications to help you focus and manage your time. Organizational apps like Trello and Toggl, and time managers like RescueTime and Remember The Milk help you organize your tasks and boost your productivity. 

7. Set Aside Time for Emails

Look, we all get caught up scrolling through the inbox, checking and responding to emails. Or we instantly respond to emails as they roll in. 

But this is another distraction, and if you can help it, set aside a chunk of time during the day for answering emails. Turning off email notifications would also help out. 

Either way, this is about prioritization (see #2). Designate certain times to check and respond to emails (in the morning, at lunchtime, and late afternoon), and ignore them the rest of the time (if you can). 

8. Perform Weekly Time Audits

Auditing your performance every week will help you track your progress and better understand your time management. 

Keep a record each day of how much time it takes you to complete your tasks. Then, at the end of the week, you can see how you've done. Look for those areas where you performed better than you thought, and find where you need some more work. 

9. Change up Your Schedule

Sometimes you need to shake things up a bit. 

If you find that you're still having trouble organizing your time, despite using various management tricks, you might consider a schedule change. Maybe you need to wake up earlier or focus on certain tasks in the morning and others in the afternoon. 

Change your routine every once in a while, and see if that helps out. After all, everyone gets into a rut sometimes. 

10. Always Have Backup Tasks

It's good to have a little ancillary list of low-priority, but still important tasks always on hand. 

The reason is that sometimes unforeseen circumstances insert a hard break in your main task routine. A computer program stalls, the network is down, or the internet has a meltdown. Could be you're waiting on someone else in order to complete your task, and they're not cooperating with your schedule. 

Whatever it is, it's always a good idea to have a few backup tasks that need to be done and that can fill up your wait-time. 

11. Organize Your Space

Time management strategies are always helped by efficient space management strategies. 

If your workspace is a sloppy mess, get in there and get organized. Put your desk in order, and remove all that clutter and those piles of papers that have been accumulating for at least a decade. 

The same goes for your digital space. Take the time to organize all the files and apps on your computer, and put your inbox in order by using all those handy folders and other organizational features. 

12. Use the Calendar!

A calendar is your friend. And it's also a great way to organize your tasks and manage your time. 

If you prefer the old, physical kind of calendar, then go nuts. Schedule tasks with differently colored pens and markers, fill it with Post-It notes, and do whatever else you need to organize your time. 

If you'd rather use the digital kind, avail yourself of all the many features. Set up reminders, devise schedules, and use alerts to keep you focused and on track. 

13. Don't Try to Be a Perfectionist

Obsessive perfectionism is the nemesis of good time management. 

If you suspect you're a perfectionist, figure out a way to moderate this behavior. If you're always trying to follow your tasks through to an unrealistic standard of perfection, you'll be spending hours on it. 

Oftentimes, what's needed is for the work to be completed, not completed to the point of being a masterwork. Sometimes, good is good enough. Stop trying to be perfect. 

14. Learn to Delegate

It can be a little unnerving to entrust one of your tasks to someone else. But if it's possible to delegate some work to a teammate, then by all means do it. 

If you offload some of your tasks to others, this will lessen your workload and allow you to concentrate on the more important tasks of the day. Start with the less important tasks, and see how the teammate does. If they do a good job, you can begin to share more important tasks. 

15. Nope Out When You Have To

There comes a time when you have to put your foot down and say "no" like you mean it. 

If you're always taking on extra work from co-workers, or fielding their requests, you won't have time to complete your work. And what response will you have when asked why you didn't finish your tasks? 

Create some boundaries, and maintain them. When your work is completed, then you can assist others. You can only do so much, and there are only so many hours in the day. 

Bonus Time Management Strategies

So those are fifteen time management ideas to help you get the job done. 

If you focus on them, you'll start to see results in managing your time. But let's look at a few bonus tips to further help you get organized: 

Bonus Tip #1: Do the Most Important Tasks in the Morning

That's right. Get the most serious chores done right away, when you've got the energy and drive to tackle them. Leave the lesser stuff for the afternoon. 

Bonus Tip #2: Don't Wait on Inspiration

Sometimes you're just not feeling it. You haven't got the divine "spark" instilled in your brain by the Nine Muses. Never mind—dive into the work and the motivation and inspiration will follow. 

Bonus Tip #3: Do Less

Understand that you can't always get everything done in a single day. Look at your list of tasks, and decide which ones are really important. Focus on fewer tasks, and do them well. 

Use These Time Management Tips to Meet Your Goals

We hope these time management strategies will help you better organize your time and achieve your daily goals. Remember, all it takes is determination and a little chutzpah. 

Are you ready to explore the many ways you can succeed in life? Go ahead and book a discovery call with Michael Morrison.  

How To Get More Done: 3 Daily Habits To Be More Productive

Stop reading personal development books! 

Most of us know what to do; we do not do them because it is too much effort to take action on the tasks we have learned. Or, what we learned does not seem applicable in our situation. We then pick up another bestseller, hoping there is a more straightforward solution.

Yes, procrastination is also to blame. Most people procrastinate because they are afraid of the possible outcome, failure. Others procrastinate because they don't like change; the task is too hard, confused about how to tackle it, overwhelmed, lacking clarity, or are distracted easily.

If you can identify with any of these, I've got three simple habits I use every day to get me closer to my goals, move the needle, and get more done.

Increase productivity and become highly efficient with these daily habits.

Use A Notepad

You are more likely to get things done when you write things down—personal and business.

Carry your notepad everywhere; in the car, by your nightstand, on your desk, in a meeting. Everywhere!

Ever been driving in the car and remember you need to pick up dry cleaning by five? Write it down when you are stopped. Ever been in a meeting and someone mentions something that reminds you of something you need to do when you get back to the office or home? Write it down. Ever woke up in the middle of the night with a life-changing idea? Write it down.

Ever been daydreaming by the pool, and remember you need to plan that particular party for next week or next month? Write it down.

Our brains are distracted every second, with songs, advertising, social media, conversations. It isn't easy to remember everything we need to do.

Your notepad will be your brain dump so that you can continue to focus on the task at hand but not forget what you need to do later. Use the notepad for business and personal responsibilities. Carry it with you everywhere; you can continuously prioritize what is most important to tackle before days end.

Review your notepad frequently throughout the day, crossing off completed tasks and prioritizing the uncompleted tasks so that you are more productive and get more things done.

Time Block

It takes an average of 20 minutes to focus on the tasks at hand to be productive. Each time a distraction occurs, it takes 20 minutes to re-engage with your productivity. 

The human brain can focus on two-hour durations. 

Block out 60-minute intervals each day with no distractions. Start with one hour, and once you see the benefit of getting more done, add another hour.

Turn off the cell phone, silent email alerts, close the door, turn off social media, and any other possible distraction to be more productive.

Focus On Systems, Not The Goals

"Success is nothing more than a few simple disciplines, practiced every day." - Jim Rhone

Goals are essential for success. But, they should not be the primary focus.

Focus on the day to day tasks that must be executed for the goal.

Focusing on the goal is a distraction. Focusing on the daily disciplines is what accomplishes the objectives.

If your goal is to lose 15 pounds, focus only on the 1,500 calories each day. You will get there with this system.

If your goal is to close $150,000 in sales, determine how many qualified leads need to be reached each day. You will get there with this system.

If your goal is to write a book, determine how many words need to be typed each day. You will get there with this system.

Conclusion: How To Be More Productive

Start with these simple daily habits.

1. Use A notepad

2. Time block

3. Focus on systems, not the goals

Click here if you are ready to "Get Serious" and take your productivity to the next level!